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Company/Application Information Setup

 
 
Company Setup:
 
Enter your company/ school name.  Click ‘Load’ to insert your logo / image file.  The Company name, address and phone number will be displayed on the Rental / Check-out Receipts. If you fill in the Company name - this screen will not appear automatically again.  If you leave the Company Name blank - this screen will appear every time you open the database.
 
 
Application Setup:
 
Security: You may select to require users to Log-in with a username and password.  If you Require users to log-in you will need to set up user accounts for each person and set the security level (Admin, Staff, Read-only).  See the Utilities section to add / edit users.
 
Application Titles: You may select the text to see for the Application title (Theatre Inventory Database, Costume Inventory Database, etc) , the Productions title (Productions, Performances, etc) and the Rentals title.
 
Inventory Owner Module: You may select to include a field for Inventory Owner in the Costume or Props records.  This is good if your collection houses costumes and props for more than one organization (such as a community theatre and a community college.)  This is an optional add-on with a small fee.  Once you purchase the add-on you will receive a Module Key to enter on this screen.  The Costumes and Props screens will have the Inventory Owner field displayed below the Description field.  The Search menus will also allow you to search by Inventory Owner.  The Reports menus will have reports that will display records for each Inventory Owner.
 
Spell Check:  If you have the full version of MS Office (not the Run-time) you may choose to include a spell check button on the Costumes and Props screens.  The button is very small but you can see it next to the Print button.  Clicking on the button will start a Spell check for the current record.  This is not a spell-check-as-you-type system but a check on demand.
 
    
Sales Tax:  If your organization charges Sales Tax on rentals, this is where you enter the % Sales Tax.  The sales tax will be calculated on the Check-out / Rentals screen as you add items to the rental record.  In the Organization screen (where you enter the Renter's contact / shipping information) you have the option to charge / not charge Sales Tax.