The Theatre Inventory Database is designed to help you keep an up-to-date inventory of costumes, props, sewing patterns and scripts. It will help you manage the collection so that the costumes and props can be used and tracked while in Productions or Checked-Out / Rented. Earlier versions of the database were named "Costume Inventory Database" and "Props Inventory Database" but as more users were tracking both costumes, props, patterns, and scripts it made sense to rename the database to cover more of the items used in a theatre. The Lighting and Sound Equipment databases are still available as stand-alone products.
The database is delivered by downloading the software from the Costume Inventory Resources website (www.costumeinventory.com). You may download it for a free 30-day trial. All the modules that are included in the Elite version plus Patterns are installed. If you do not want one or more modules you can un-install them. If you choose to purchase the software you may choose which version (see below) to buy and only the modules you want will be included. If, at a later time you wish to purchase additional modules, you can install the modules you want.
The three versions available are:
Version
Costume Pieces
Performance Mgmt
Props
Scripts
Elite
Yes
Yes
Yes
Yes
Standard
Yes
- No -
Yes
- No -
Props Only
- No -
- No -
Yes
- No -
The modules are:
Costume Piece Module:
Create costume records for individual costume pieces (pants, shirt, dress, etc.). The record can include many costume details and 6 photos.
Search for costumes and print lists or view a picture gallery of the costume photos.
Print many reports / lists of costumes from your costume collection.
Create your own lists of costume types, colors, categories, storage locations, etc. to use in lookup-fields when you are entering the Costume/Ensemble records. The Utilities Menu allows you to enter your own values in the lookup-tables.
Individual costumes pieces can be assigned to a Production or checked-out/rented.
Performance Management: (Elite Only)
Create Ensemble records which combine individual costume piece records in a single Ensemble (i.e. a Court Page = Breeches, Shirt, Vest). The record can include details, the role the ensemble is assigned to and 2photos.
Create a Production (a play, opera, ballet, etc). There are many reports available to print: lists of roles; company members; costumes used in the production; cast lists; and lists of props.
Create a list of Roles in the Production. Assign Ensembles and Performers to Roles in a Production.
Create records for company members or students. The company member record includes contact information, measurements and a photo. Company members can be assigned to Roles / Ensembles as well.
Props Module:
Create inventory records for Props with detailed descriptions and 6 photos
Search for props, view list of search results or view a photo gallery
Assign Props to Productions
Check out/rent Props
Print a variety of reports and lists of props
Scripts Module: (Elite only)
The Scripts Module is designed to track scripts, scores and books that might be lent out to students.
Create a script/score record with the title and descriptions, replacement costs, etc.
Create checkout records for students/performers so you can have a list to track the copies that have been lent.
Print reports and letters to students who have not returned a script
Productions:
Create Production Records with name of production, venue, production dates, season
Create list of Roles
Assign Individual Costume Pieces to Production (from the Costume Piece screen)
Assign Props to Production (from the Props screen)
Assign Ensembles and Performers to Roles (Elite only)
Rentals / Check-outs:
Check out or Rent costumes to company members or outside Organizations (other companies or schools).
Print Rental receipts to list of all costumes and props checked out with or without photos.
Print summary reports to track all rentals, renters that have not returned costumes, summary of revenue
Patterns Module: (Available for extra cost)
The Patterns module is optional. It comes installed as part of the 30-day trial. The Software Registration Key can be purchased and the module used - or it can be un-installed.
Create records to track sewing patterns with details of the patterns (Description, Size, Time Period, Country, etc) plus two photos / scans of the pattern envelope.
Search for patterns by a variety of criteria. View search results as a list or photo gallery.
Print reports and lists of patterns
Wigs Module (Available for Extra Cost)
The Wigs module is optional. It comes installed as part of the 30-day trial. The Software Registration Key can be purchased and the module used - or it can be un-installed.
Create records to track wigs, hair pieces, facial hair, etc with details of the Wigs (Description, Style, Materials, Color, Size, Time Period, etc) plus six photos.
Search for wigs by a variety of criteria. View search results as a list or photo gallery.
Print reports and lists of wigs
Assign wig to Ensembles
Checkout/Rent wigs
Other options:
The “Inventory Owner” version (additional features/cost) allows you to track multiple owners of the costumes and props in the collection. See Inventory Owner section for details.
