Costume Record Details
Although you can enter as little information as you want there are a few fields that are important:
Costume Type - this field helps you categorize the costumes by type - Dress, Coat, Pants, Tutu, Vest, etc. This is very helpful if you want to search for all the “red vests” you have. Additional Costume Types can be added on the Utilities screen.
Group / Category - You can create as many Groups or Categories for the Costumes as you need. Examples of Groups or Categories include Military (Army, Navy, Marines, etc) costumes, special seasons (Christmas, Halloween, etc) or Ethnic Groups. Costumes can be searched by Group/Category.
Design Style - These styles can be anything you like such as Formal, Casual, Coutour, etc.
Color Pattern - The color pattern could be solid, plaid, floral, etc.
Color - There are only a few colors listed but those should cover most of the costumes you have. You may add more colors if you wish (see Utilities). For example: there is only one “Pink”. You could add Light Pink, Rose, Hot Pink etc. I will caution you that it makes it harder to find a costume by color (using the Search Screen) if you have to enter in all the possible choices of colors. Also - every person that looks at the garment may think it is a different shade of pink. Although the colors listed may not be terribly accurate they are a way to help group garments by color. More detailed information can be listed in the Costume Description field (which can be searched as well).
Fabric - There are many fabric choices available to assign to a costume piece.
Time Period - You may enter as many Time Periods as you wish on the Utilities menu. Once you have the Time Periods that you wish you can assign a costume to a Time Period. You may search for costumes by Time Period on the Search screen.
Condition - Excellent, Good, Fragile, etc.
Special Effects - If a costume piece as a special effect like it is designed to look ‘distressed’ or has electric lights in the costume, etc. you can list it here.
Adult/Child, Size, Girth, Male/Female/Unisex - These fields are just what you think they are. Enter as much information as you know.
Costume Designer, Source and Date Acquired - These fields can hold the name of the Designer, the Source of the Costume (Hand made by ..., bought from ..., donated by ...etc) and the Date Acquired. The list of Costume Designers is from the Designers lookup table that can be updated on the Utilities Menu. The Date Acquired field will accept any text or date. Since you may not know the exact date when a costume entered the collection you can enter any text or date value (i.e. Summer 2010).
Total Cost to Make/Buy and Replacement Cost - You may enter a value for the costume if you know it. There is a report on the Reports menu that will allow you print all costumes and calculates the total cost of the costumes and the replacement costs. The replacement cost is listed on all Rental Reports so if a costume is damaged while rented the replacement cost can be known.
OK to Rent / Check Out: This check box can be marked if there are costumes that should not be Checked-Out to Company members or Students or others. Costumes that are marked "No" in the OK to Check-Out box can still be loaned out but the drop down box shows the value for the field.
Rental Fee: This is the amount charged to the Individual or outside Organization for using the Costume. This may not be something you do but if you want to charge a fee, this is where you can record the amount.
Cleaning Code - There are 5 cleaning codes to choose from. You may add more cleaning codes on the Utilities Menu.
Storage Location and Storage Detail - There are two fields for Storage Location information. The first, Storage Location is for main locations - like specific rooms or sections of a warehouse. The Storage Detail field can be used for a rack, shelf, box or other specific place.
Current Location - You can think of this as a Status or ‘where is this costume now?’ There are 7 locations that are set up for you: Storage, Production, Checked Out, Checked In, Cleaning, Class and Repairs. More locations can be added on the Utilities Menu (such as “Reserved for Performance”). You may print a report of Costumes by Current Location from the Reports menu. You can also use the “View/Update All Costumes Current Location” function to change the Current Location / Status for a group of costumes (i.e. from Checked-In to Cleaning).
Notes - This is a general notes section where you can add any note that you want. These will print on the Costume Record report.
Multiples option
The Costume Pieces form now has the option to mark an Costume Piece as having multiple pieces with the same Tag ID.
New Fields:
Multiple: Yes/No
Qty : Enter the number you have in stock
Qty Available: The number of pieces that are not checked out and are available
Disposable: Yes / No (see below)
Most items in the Costume Inventory are quite valuable and have an individual inventory tag ID. But some items like ties or gloves or other small items are not worth tagging individually but are still checked out to students/performers and need to be tracked.
For those items that are inventoried and may be tagged (but also may not tagged), there is the option to classify them as a “Multiple”. All items, for example a box of ties, will have the same ID number assigned.
On the Costume Inventory screen there is a field called “Multiple ? “ with a 
(check box symbol). If the Multiples box is checked then you can enter a quantity, “Qty” amount. If there are 45 ties in the box, then the Qty would be 45. The “Qty Available” field is calculated based on the original quantity entered minus the number of ties that are checked out.
As the ties are checked back in the “Qty Avail” is increased.
Disposables:
Some items are purchased by the school/theatre to be distributed with the costume but are not expected to be returned. This may include gloves, socks, leotards, boxes of false eyelashes, etc. These items are considered ‘Disposable’. You may have 50 pairs of gloves at the beginning of the season. You check out 45 pairs to your students and you will have only 5 pair remaining. The Quantity field starts out at 50 but as each pair of gloves (or other costume piece) is checked out the Quantity is decreased by one. On the Checkout screen for the student who checks out the disposable item, the Check-in Date is filled in automatically when the item is checked out so you don’t have to worry about it when the rest of the order is checked back in.
To mark an item as Disposable - it must first be marked as "Multiple" - then you can put a 
in the "Disposable" box.
